| The company shall have an effective supplier approval and monitoring system to ensure that any potential risks from raw materials (including packaging) to the safety, authenticity, legality and quality of the final product are understood and managed |
The company shall control purchasing processes to ensure that all externally sourced materials and services, which have an impact on food safety and quality, conform to requirements. Where a company chooses to outsource any process that may have an impact on food safety and quality, the company shall ensure control over such processes. Control of such outsourced processes shall be identified and documented within the food safety and quality management system |
Purchasing of materials which impact food safety shall be controlled to ensure that the suppliers used have the capability to meet the specified requirements. The conformance of incoming materials to specified purchase requirements shall be verified. |
Raw materials, ingredients, packaging materials, and services that impact on finished product safety and quality shall be supplied by an approved supplier. The receipt of raw materials, ingredients, and packaging materials received from non-approved supplier shall be acceptable in an emergency situation provided they are inspected or analyzed before use.
The responsibility for selecting, evaluating, approving and monitoring an approved supplier shall be documented and implemented. |
The company shall have a documented supplier approval and ongoing monitoring procedure to ensure that all suppliers of raw materials, including packaging, effectively manage risks to raw material quality and safety and are operating effective traceability processes. The approval and monitoring procedure shall be based on risk and include one or a combination of:
- certification (e.g. to BRC Global Standards or other GFSI-recognised scheme)
- supplier audits, with a scope to include product safety, traceability, HACCP review and good
- manufacturing practices, undertaken by an experienced and demonstrably competent product safety auditor
or, for suppliers assessed as low risk only, supplier questionnaires. |
There shall be a procedure for approval and monitoring of suppliers (internal and external), outsourced production or part of it.
The approval and monitoring procedure shall contain clear assessment criteria such as: audits, certificates of analysis, supplier reliability and complaints, as well as required performance standards.
The results of suppliers’ assessments shall be reviewed regularly and this review shall be based on hazard analysis and assessment of associated risks. There shall be records of the reviews and of the actions taken as a consequence of assessment. |
Selection and management of suppliers
There shall be a defined process for the selection, approval and monitoring of suppliers. The process used shall be justified by hazard assessment, including the potential risk to the final product, and shall include:
- a) assessment of the supplier’s ability to meet quality and food safety expectations, requirements and specifications;
b) description of how suppliers are assessed; |
The approved supplier program shall be based on the prior performance of a supplier and the risk level of the raw materials ingredients, packaging materials, and services supplied, and shall contain as a minimum:
- Agreed specifications;
- Reference to the rating of the level of risk applied to a raw material ingredients, packaging materials and services and the approved supplier;
iii. A summary of the food safety and quality controls implemented by the approved supplier;
- Methods for granting approved supplier status;
- Methods and frequency of monitoring approved suppliers;
- Details of the certificates of conformance if required; and
vii. Methods and frequency of reviewing approved supplier performance and status.
A register of approved supplier and records of inspections and audits of approved suppliers shall be maintained. |
